Software Contract Negotiation Checklist

Software Contract Negotiation Checklist

Are you looking for a new or renewed Software Contract or Enterprise Agreement for your company? You’ve landed upon the right place. Understand how to enter your software contract negotiation with confidence. Often, software contract negotiations revolve around pricing (and discount), terms and conditions, and support. When negotiating a new software contract, the bottom-line discount approach can result in dollars being left on the table. In many circumstances, it can end up spending more money over the course of the contract.

Entering into a Software Contract Negotiation? Software negotiation is a team effort that requires tons of preparation, a solid strategy, and even a pinch of luck!

Ace your software contract negotiation with this checklist designed by experts.

Access this software contract negotiation checklist by completing the form and clicking “Download Now.”

Invoice Processing Checklist

Invoice Processing Checklist

82% of finance departments are overwhelmed by the high numbers of invoices they are expected to process on a daily basis. Answer the questions given in the checklist to ensure more accurate and timely invoice processing.

Access this Invoice Processing Checklist by completing the form and clicking “Download Now.”

Accounts Payable Automation Readiness Checklist

Accounts Payable Automation Readiness Checklist

You are the CFO of your company and the AP team has been pressing you to select a paperless AP invoice automation solution. You need to solve an immediate problem, but you also want to plan for the future. Have you thought about the future benefits of leveraging a single end-to-end solution for supplier invoices, payment processing, and expense reporting?

With a single solution, your team gains visibility and efficiently collaborates the entire procure to pay life cycle – from sourcing requests, RFP’s, vendors, contracts, purchase orders, invoices & expenses, and payments. 

But is your organization ready?

This quick checklist will assess your organization's need and readiness in several areas of AP, including:

  • Invoice receipt and processing
  • B2B payments
  • Reporting and analytics

Access this AP Automation checklist by completing the form on the right and clicking “Download Now.”

Contract Renewal Checklist

Contract Renewal Checklist

No, the contract manager should not take contract renewals lightly. As part of your vendor relationship management, it is essential to stay on top of upcoming contract renewals. Long before your contract expires, you should be planning your approach to the contract close-out phase. Sometimes it can be the most mundane of contracts that get automatically renewed year after year that can cause the most headaches. To ensure the smooth handling of contract renewals, contract managers should use a simple checklist that can go a long way to ensuring there are no nasty surprises in renewed contracts. Additionally, advanced contract management software, such as Aavenir’s “Contractflow” fully automates the process of contract renewals, by providing you visibility into upcoming renewals, through automated alerts and notifications.

Remember, contract renewal is an excellent opportunity to review your agreement and work with your vendor to negotiate missing provisions, pricing incentives, and improvements to services. A contract renewal checklist can help you make the best contract decision for your business.

Should you renew your contract?

Access this contract renewal checklist by completing the form on the right and clicking “Download Now.”

Vendor Evaluation Worksheet

Vendor Evaluation Worksheet (Vendor Performance Scorecard)

For procurement professionals, the job does not get accomplished when the vendor contract is signed. The actual game begins post-signature. Building vendor relationships is a crucial skill, and managing vendor performance is vital. For many, a vendor scorecard provides a way to bring objectivity to the vendor evaluation process. Vendor scorecards facilitate businesses to quantify, track and manage a vendor’s performance. Use this ready-to-use worksheet to evaluate the overall performance of your vendors based on Carter's 10 Cs model. This vendor evaluation worksheet helps either you are already engaged with vendors or are planning to work with them. 

Instructions to use this vendor evaluation worksheet:

  • Include all information associated with your vendor. 
  • Then, apply a strength factor- 5 being the most decisive factor, to each item you evaluate. 
  • Total each column once you have completed the evaluation. 
  • Add up the columns to arrive at a final total. Compare the score against other similar vendors’ scores. 

This will help you perfectly evaluate and benchmark your vendor’s performance.

Access this worksheet by completing the form and clicking “Download Now.”

Vendor Onboarding and Termination Checklist

Vendor Onboarding and Offboarding (Termination) Checklist

Every vendor relationship should also have a natural lifecycle, beginning with initial identification and engagement, qualification and risk management, evaluation, selection and onboarding, performance and risk management, vendor relationship management and finally ending with contract termination and offboarding. The vendor onboarding process is a key part of any organization’s third-party risk management program and hence is given specific attention on a constant basis. However, offboarding is equally important. If done poorly, it can leave your company exposed to data breaches, compliance failures, unnecessary costs, loss of valuable equipment, and potential litigation.

Creating a vendor onboarding and termination checklist is a simple technique to prevent a vendor failing to be onboarded in your accounting software while also ensuring cyber and physical security as well as safety compliance.

Access this checklist by completing the form on the right and clicking “Download Now.”

Accounts Payable (AP) KPI Worksheet

Accounts Payable (AP) KPI Worksheet

Accounts Payable (AP) KPI worksheet gives you a dashboard view to identify key metrics like invoice exception rate, days payable outstanding, duplicate payment rate, and others including aging of invoices. This worksheet covers the important metrics you need as per the industry and will help any finance department to properly get AP visibility.

Access this worksheet by completing the form on the right and clicking “Download Now.”

Procurement KPI Worksheet

Procurement KPI Worksheet

The procurement and purchasing function for any organization is the expense center where it is often difficult to evaluate where the spends are made. This procurement KPI worksheet covers the important metrics any procurement professional would need to help monitor and create a comprehensive procurement dashboard to enhance the vendor data analysis and improve procurement performance. 

Procurement KPI worksheet covers key metrics like total spend per vendor, purchase price variance, supplier lead time & defect rate, days payable outstanding, and tail spend per vendor.

Access this worksheet by completing the form on the right and clicking “Download Now.”

Mastering Contract Analytics in Excel Sheet

Contract Analytics Excel Sheet - Start managing contracts using Spreadsheet Templates

Learn how to create a contract database or contract repository to keep track of all your critical documents.

Download this FREE contract repository template and get started with contract management. It will not only serve as a first step towards efficient contract management but also be useful in migrating data from a spreadsheet to your CLM once you opt for contract automation.

Access this checklist by completing the form on the right and clicking “Download Now.”

CLM Solution Readiness Assessment

Have you done CLM solution readiness assessment yet?

Assess an organization's contract lifecycle management process maturity and find out the readiness for the CLM solution adoption.​

As the organization grows, in-house legal teams need to improve the speed and efficiency of contract management capabilities. Use this free checklist to find out the pain points of your organization’s current contracting process and assess the organization’s readiness for CLM solution adoption. Answers to the questions in this checklist can help determine the organization’s current contract maturity stage.
A CLM Solution implementation needs a significant investment of time and expense. It takes proper planning to minimize the disruption and ensure that the CLM solution addresses your pain points. Aavenir’s team of CLM solution experts have created a Readiness Assessment Checklist to help you to evaluate current CLM process maturity

Access this checklist by completing the form on the right and clicking “Download Now.”