RFx management and supplier collaborationPublish RFx and collect responses without the chaos.
No more inbox clutter and scattered spreadsheets. Aavenir RFPflow helps you invite the right suppliers, keep every milestone on track and collect responses through a supplier portal, Word or Excel.
Built natively on ServiceNow. Available standalone.
Contractflow · RFx · Facilities services 2027Illustrative RFx · demo data, fictional suppliers
Trusted by enterprises across industries
Lumeris
NJIT
Guardian
Kettering Health
Grant Thornton
AGIO
American Seafoods Group
Express
Thrive
T.D. Williamson
What is RFx management software?
RFx management software runs sourcing events such as RFIs, RFPs and RFQs from publishing to supplier responses, in one governed process. Aavenir RFPflow recommends suppliers, tracks milestones with alerts, publishes events and collects responses through a supplier portal, email, Word or Excel.
Simple supplier communication. You collaborate hassle-free.
Invite the right suppliers
Get supplier recommendations based on past performance, and shortlist from ServiceNow or ERP master data by region, rating or pricing.
Milestones on track
Set lifecycle stages and deadlines, get automated alerts before them and spot bottlenecks early.
Publish and collect
Send the RFx with predefined email templates and questionnaires. Suppliers can answer in Word or Excel and responses compile into RFPflow.
Supplier portal
Suppliers accept terms, add team members, save drafts and submit pricing in multiple currencies through a guided portal.
Q&A and broadcasts
Answer suppliers one-on-one, or send announcements and FAQs to everyone at once.
Change without restarting
Edit milestones, pause and resume an event, or add and remove suppliers, with everyone notified automatically.
How an RFx event runs.
| Step | Step | What happens | Done by |
|---|---|---|---|
| 1 | Invite | Shortlist suppliers with recommendations and master data, and invite them. | Sourcing manager |
| 2 | Publish | The event and questionnaires go out with predefined email templates. | Rules and workflow |
| 3 | Collaborate | Suppliers ask questions, get broadcasts and work on drafts in the portal. | Suppliers and sourcing team |
| 4 | Collect | Responses arrive through the portal, email, Word or Excel and compile into one view. | Rules and workflow |
Sourcing results customers have published.
Every figure links to its case study.
RFx management, answered.
What is RFx management software?
Software that runs sourcing events such as RFIs, RFPs and RFQs, from publishing to supplier responses, in one governed process.
How do suppliers respond?
Through the supplier portal, or in Word or Excel. Responses sent by email are auto-compiled into RFPflow.
Can I find the right suppliers to invite?
Yes. RFPflow recommends suppliers based on past performance, and you can shortlist from ServiceNow or ERP master data by region, rating or pricing.
Can I change an event after publishing?
Yes. Edit milestones and deadlines, pause and resume the event, and add or remove suppliers and contacts, with participants notified automatically.
Does RFPflow support multiple currencies?
Yes. Supplier pricing templates can contain multiple currencies for events with suppliers across regions.
Still managing supplier responses by email?
See how RFPflow keeps supplier communication and responses in one place.
4.3 ★★★★★on G2
4.6 ★★★★★Gartner Peer Insights
Loading the form…