Onboardingflow · Vendor risk management
No vendor goes live until the risk is checked.
Onboardingflow has AI verify insurance, policy and security documents, and confirms identity, finances and sanctions with D&B, Equifax and LexisNexis data. Only approved vendors move on to sourcing, contracts and invoices.
Definition
What is vendor risk management software?
Vendor risk management software checks a supplier's identity, financial health, sanctions status, insurance and security posture before the company does business with it, then keeps watching those facts for as long as the relationship lasts.
In Onboardingflow, registration to activation runs on one record. Workflows adapt by vendor type, products and geography, scheduled reviews refresh vendor information, and alerts go out before documents expire. In RFPflow, ratings from your third party or vendor risk management tool show beside each invited supplier.
- AI verifies insurance, policy and security documents
- Third party data confirms identity, finances and sanctions
- Workflows adapt by vendor type, products and geography
- Scheduled reviews, and alerts before documents expire
Our customers
Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.
How it works
From registration to a vendor you can pay.
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Workflows adapt by vendor type, products and geography The vendor uploads insurance, policy and security documents Bulk onboarding when many vendors arrive at once.
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AI reads each document against your requirements D&B, Equifax and LexisNexis data confirm identity, finances and sanctions Findings go to a reviewer before approval.
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Only approved vendors move on to sourcing, contracts and invoices Scheduled information reviews Alerts before documents expire, with update requests through the portal.
Watch
See it in the product.
0:50
1:04Customer context
Risk checked once is risk checked too late.
Customers moved vendor risk checks before the award and kept them running after it.
Risk checked after award
A mining company had no standard vendor onboarding or risk assessment before award. It now runs vendor risk assessments through to contract on ServiceNow.
Slow manual reviews
On ServiceNow, approved vendor details are written back to the Vendor Master, while teams keep their own review process.
Ratings that never reach sourcing
RFPflow shows ratings from your third party or vendor risk management tool beside each invited supplier, so risk is visible at the shortlist.
Results
What customers report after moving to Aavenir.
We always had to manually create, edit, deliver, organize, and evaluate our RFx process. Aavenir has saved us countless hours of administrative work. Everything is organized in one place now, and we can respond to suppliers twice as fast.
Aavenir and the alternatives
How Aavenir compares with the other ways teams do this.
| What matters | Aavenir RFPflow | Sourcing suites | Email and spreadsheets |
|---|---|---|---|
| Where RFx events run | On ServiceNow or standalone, from templates and a question library | Their own platform | Attachments in email threads |
| Scoring | AI bid scoring and evaluation summaries, and a person decides | Weighted scoring, AI support varies | Manual scoring sheets |
| From award to contract | The award becomes a Contractflow draft with the scoring attached | Often a handoff to a separate contract lifecycle management platform | Terms retyped into a contract |
| Supplier onboarding and risk | Onboardingflow on the same record, with data from third party or vendor risk management tools | Often a separate module or product | Questionnaires by email |
| Where others can be stronger | Focused on source to contract on one record | Broad suites also cover catalogs and more spend categories | No setup at all |
Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.
Questions
Talk to a contract expert
Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.
Schedule a DemoRelated to vendor risk
Onboardingflow Every supplier verified before activationLearn more 
Supplier evaluation Risk, bids and performance togetherLearn more 
Contract compliance management Evidence checked after signatureLearn more 
Third party risk and DORA Do ICT contracts meet the rulesLearn more 
Obligationflow Obligations tracked to evidence after signatureLearn more 
For procurement teams Sourcing, contracts and suppliers togetherLearn more Frequently asked questions (FAQ)
Common questions
What is vendor risk management?
Vendor risk management is the practice of checking a supplier's identity, finances, sanctions status, insurance and security before you do business with it, then monitoring those facts for the length of the relationship. See Onboardingflow.
Which third party data does Onboardingflow use?
Onboardingflow confirms vendor identity, financial health and sanctions status with third party data from D&B, Equifax and LexisNexis, and uses AI to verify the insurance, policy and security documents the vendor uploads. See supplier evaluation.
What happens when a vendor document expires?
Onboardingflow sends alerts before documents such as insurance certificates expire, and the vendor uploads the update through the portal. Scheduled reviews refresh vendor information on a cycle you set. After signature, obligations in the contract are tracked separately. See Obligationflow.
Have a question we have not answered? Ask the Expert
Schedule a demo
See your contracts run on one record.
- 1 A 30 minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
- 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
- 3 ServiceNow or standalone We show the deployment that fits the systems you already run.
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