Invoiceflow · Accounts payable automation
Every invoice captured, matched and approved before payment.
Invoiceflow captures invoices from email and the supplier portal, extracts the data with AI, and matches each invoice to the PO and receipt. Exceptions and approvals go to the right person before anything is paid.
Our customers
Procurement, legal, IT, finance, and sales teams run their contracts on Aavenir.
Definition
What is accounts payable automation?
Accounts payable automation is software that captures supplier invoices, extracts their data, matches them to purchase orders and receipts, routes exceptions for approval and tracks payment, so AP stops keying and chasing invoices by hand.
Aavenir Invoiceflow does this on the same suite as Contractflow, so an invoice can sit alongside the supplier's contract record and a reviewer can open the agreement for reference before deciding on an exception.
- Captures invoices from email, the supplier portal and other sources
- AI and OCR extraction, with bundled invoices split automatically
- 2-way and 3-way matching against PO and goods receipt
- The supplier's contract record alongside the invoice, for reference
- Confidence thresholds send exceptions to a person
Where AP loses time and money
Where invoices slow down.
Four gaps Invoiceflow closes.
Paper and PDFs everywhere
Invoices arrive as paper, PDFs and attachments, and someone retypes every line. Email and portal capture. AI and OCR extraction. Bundles split automatically.
Exceptions with no owner
An invoice that does not match the PO or receipt waits in an inbox until someone notices. 2-way and 3-way matching. Exceptions routed by rule. Contract record linked for reference.
Coding from memory
GL codes and receiving checks depend on one person knowing each vendor. Coding suggestions. Receiving on the record. Confidence thresholds.
Nobody knows where an invoice is
Suppliers call AP, AP emails budget owners, budget owners guess. One status for everyone. Supplier portal view. Decisions kept on the invoice.
How it works
One invoice, from inbox to payment.
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Email, supplier portal and other sources AI and OCR extraction of header and line detail Bundled invoices split into separate records.
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2-way and 3-way matching PO and non-PO invoices Routing by vendor type, spend category or risk.
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Confidence thresholds decide what a person reviews Exceptions routed to the buyer or budget owner The contract record sits alongside the invoice for reference.
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AI learns invoice patterns and suggests coding Receiving for services confirmed on the record Confidence thresholds decide what a person reviews.
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AP, budget owners and suppliers see the same status Suppliers check the portal instead of calling Every decision stays on the invoice record.
1:42
1:23
2:55Customer results
What AP teams report after moving to Invoiceflow.
SoU had a custom-built purchase application on ServiceNow, which runs to our expectations. However, we knew that building an AI-enabled invoice processing solution on ServiceNow and integrating it to our purchasing system was definitely going to be a time-consuming project, which would need skilled ServiceNow resources.
Integrations
Connected to the systems you already run.
Invoices, POs and payments shared with the ERP and procurement systems you already run, including Oracle and Microsoft Dynamics GP.
ServiceNow Sourcing requests open RFx events, and CRM quotes become contracts
Salesforce Contracts start from the opportunity, not a blank template
SAP Ariba Vendor data shared from sourcing through to invoicing
Workday SRM One supplier record for contracts and supplier management
Oracle ERP Contracts, purchase orders and invoices connected
Microsoft Dynamics GP Finance records and contracts stay aligned
DocuSign Approved contracts go out for signature; the signed copy comes back
Adobe Sign Signatures routed straight from the contract record
Conga Sign Execution in Conga, the final version on the record
Microsoft Word Redlines made in Word flow back to the record
Customer stories
Results our customers published.
State of Utah DTSThe State of Utah processes IT vendor invoices five times faster
Thrive NetworksThrive Networks moved to paperless invoicing
Aavenir and the alternatives
How Aavenir compares with the other ways teams do this.
| What matters | Aavenir Invoiceflow | Standalone AP tools | Manual accounts payable |
|---|---|---|---|
| Capture | Invoices from email and the supplier portal, extracted with AI and OCR, bundled files split | Often strong capture and OCR | Keyed in by hand |
| Matching | 2 and 3 way matching against the PO and the goods receipt | PO matching is standard | Spot checks |
| Contract record | The invoice can sit alongside the supplier's contract record, for reference | Rarely connected to the contract record | Whatever the reviewer remembers |
| Where it runs | On ServiceNow or standalone, connected to your ERP | Their own platform with ERP connectors | The ERP plus spreadsheets |
| Where others can be stronger | Capture, matching and approvals on the same suite as the contract | Some AP suites also run supplier payments end to end | No new system to learn |
Comparisons describe categories of tools, not named products. For named comparisons, see Aavenir compared.
Questions
Talk to a contract expert
Bring a few sample agreements. We will show you Aavenir AI reading them, on ServiceNow or standalone.
Schedule a DemoGo deeper on AP
AI invoice processing Capture and extraction in detailLearn more Invoice coding and receiving Coding suggestions and services receivingLearn more Invoice workflow Routing for PO and non-PO invoicesLearn more Payments visibility One status for AP, owners and suppliersLearn more Invoice to contract compliance Invoices matched and approved before paymentLearn more 
Contractflow Where the contract terms come fromLearn more Frequently asked questions (FAQ)
Common questions
What is the difference between 2-way and 3-way matching?
A 2-way match compares the invoice with the purchase order. A 3-way match adds the goods receipt, so you pay only for what was ordered and received. Invoiceflow runs both and routes anything that does not match to a reviewer, who can open the linked contract record for reference. See invoice to contract compliance.
Can Invoiceflow handle non-PO invoices?
Yes. Invoiceflow handles PO and non-PO invoices, routing each by vendor type, spend category or risk. Non-PO invoices go to the right budget owner for approval, and the decision stays on the invoice record for audit. See invoice workflow.
Does Invoiceflow run on ServiceNow?
Yes. Invoiceflow is built natively on ServiceNow, and the State of Utah runs it on its existing Now platform for IT vendor invoices. Organizations without ServiceNow can run Invoiceflow standalone with the same capture, matching and approval routing. Compare deployment options.
How does AI invoice processing work in Invoiceflow?
AI and OCR read the invoice header and lines, split bundled files into separate invoices and suggest coding based on learned invoice patterns. Confidence thresholds decide which results a person reviews before the invoice moves on to matching and approval. See AI invoice processing.
Have a question we have not answered? Ask the Expert
Schedule a demo
See your contracts run on one record.
- 1 A 30-minute walkthrough Built around your team, whether that is procurement, legal, IT or finance.
- 2 Your contracts, not ours Bring a few sample agreements and watch Aavenir AI extract and review them.
- 3 ServiceNow or standalone We show the deployment that fits the systems you already run.
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