Accounts Payable Automation Solution

AI-enabled invoice approval workflow with automated invoice data extraction and verification to improve accuracy and efficiency.

Invoiceflow
Invoiceflow - Account Payable Automation
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MEET INVOICEFLOW

AI-enabled invoice data capture, verification, and approval solution built on ServiceNow

Aavenir is the future-ready Accounts Payable Automation (AP Automation) software that automatically captures invoice data and centralizes all invoice approval process, on the ServiceNow platform, so that the AP team can collaborate better with internal approvers, vendors, and anyone involved with purchases to quickly resolve issues and questions, resulting in 5X faster approvals.

Aavenir’s smart AP Automation software solution uses the most advanced Artificial Intelligence technology that learns an organization’s unique invoices patterns to simplify invoice-coding,  automate invoice data entry, ensure data accuracy, identifies duplicates, and more. Built on the Now platform®, Aavenir Invoiceflow offers an easily configurable approval workflow that brings the AP team and non-accounting team on the same platform to expedite the AP process and save the cost of  PO/non-PO invoice processing.

ACCOUNTS PAYABLE SOFTWARE FEATURES

Explore capabilities of Aavenir Invoiceflow

COLLECT

Import any type of invoice from email, shared folder, or any other channel.

Gather all Non-PO and PO invoices in PDF / Image / Text format from any channel like e-procurement systems, email, scanner, or mobile-app photo. Store all invoices in a global, centralized, and full-text searchable invoice repository on ServiceNow. 

EXTRACT AND VALIDATE INVOICES

Automate invoice data extraction, entry and 2-way/3-way match

Built-in AI-engine learns your invoice patterns and accounts payable process for automated invoice coding, data entry, 2-way/3-way  match, and approval routing with higher accuracy. Easily categorize invoices as per vendor type or department to get a complete overview of all invoices..

APPROVE

Collaborate with team on a digital workflow for faster invoice approval

Bring business teams, management, and accounts payable teams on a frictionless digital invoice approval workflow. With easy access to relevant details (POs/GRNs/Contracts) and other documents available at the click of a mouse, Aavenir makes an invoice approval decision faster than ever before.

MONITOR

Monitor invoice status and track payments

Give everyone, including suppliers, the power to track payment and invoice status. See audit-ready information of pending, approved, and paid invoices on the Aavenir Invoiceflow dashboard, and download invoices anytime.

Want to See Aavenir Invoiceflow Live in Action?

Schedule Personal Demo

Schedule a Invoiceflow Demo

Please fill up the form to schedule a demo!





BENEFITS

See How Aavenir Invoiceflow Delivers Business Value

Invoices
Processing Time

3X

Faster Invoice
Processing

The Manual Way

From receiving invoices by email to scanning data, sorting, validation —to summarising in excel, approving and making payment.

The average time-to-process an invoice today is ~8.3 days.

Aavenir Invoiceflow Automation

  • Automatically collect invoices from emails or folder, auto-extract invoice data, enter records, and perform 2-way/3-way match
  • Auto-assign stakeholders to approval workflow.

Reduces up to 80% of work time.

Invoices
Processing Cost

6X

Lower Invoice
Processing Cost

The Manual Way

The average cost to process a single invoice (all-inclusive, including labor, overhead, technology, etc.) increases due to inefficiencies in day-to-day operations that support invoice processing.

The average cost an invoice today is ~$10.08.

Aavenir Invoiceflow Automation

  • Eliminate paper invoices and storage costs.
  • Avail Discounts for early payments.
  • Reduce late payments or over payments
  • Eliminate invoice data entry cost

Improves productivity and efficiency.

Invoices
Exception Rates

57%

Lower Invoice Exceptions

The Manual Way

Resolving Invoice exceptions are the scourge of most AP teams and negatively impact their operational efficiency. The average rate of invoice exceptions is 22.6%.

Aavenir Invoiceflow Automation

  • Automatically link invoices to purchase orders (POs), Receipts, and Contracts.
  • Higher the percentage of invoices processed in a “straight-through” manner.

A single source of truth, easy resolutions.

Estimate the business value you could achieve with Aavenir Invoiceflow

Gain complete visibility into every contract and obligations.

Get a single, shared view of all enterprise contracts anytime and anywhere using customizable dashboards and reports. Search crucial contract data to make smarter, faster decisions.

Estimate the business value you could achieve with Aavenir Contractflow

Calculate Business Value
FOR SERVICENOW CUSTOMERS

Why ServiceNow Customers Prefer Aavenir Contractflow as CLM

Built as a native ServiceNow application, Aavenir Contractflow can capitalize on existing ServiceNow investment and offers many benefits including:
Fast Deployment via App Store

Aavenir Invoiceflow is available via ServiceNow App Store, meaning; ServiceNow customers can easily deploy it, manage it and install all required upgrades using the same ServiceNow administration.

Continuous Improvement

Built by AP Automation experts, Aavenir Invoicflow is continuously upgrading its functionalities and the AI engine for getting smarter everyday.

Time and Effort Reduction

Instead of implementing from scratch, enterprises prefer a highly scalable, and fully adaptable enterprise-grade Invoiceflow App to save time, effort, and cost of implementation.

Single Sign-on and Extensibility

Built to support a single platform strategy, Aavenir can be easily integrated with vendor management, CRM, ERP, and other systems using the Now platform IntegrationHub.

INTEGRATIONS

Seamlessly Connect with ServiceNow and Enterprise Apps

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Integrate with other Now platform solutions such as vendor management, CRM, GRC, SLA Management, etc. Read a Blog

Sap-ariba-ServiceNow-Integration

Import vendor information from SAP Ariba to ServiceNow using integration hub and manage vendor payments using Aavenir Contractflow on the Now platform.

Read Ebook 

gmail-contracts

Automatically scan invoices attached in email within Microsoft outlook or Gmail. Extract data from invoice and save it to Aavenir invoiceflow on ServiceNow

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Match invoice information against vendor contract information to ensure additional discounts, offers, and rebates are being availed.

INSIGHTS

See the latest from Aavenir for AP Automation Heros.

PACKAGES

Find the Contractflow package that works for your business.

Professional

Get started with our basic digital contract management package so you can send, sign and organise contracts with more efficiency and a better visibility.
  • Create contract requests
  • Access custom templates
  • Contract Workflow
  • e-Sign Contracts
  • Track contract(s) status
  • Store unlimited contracts

Enterprise

Includes all features of Professional and many advanced features to Collaborate in teams and manage contracts throughout the lifecycle to get the maximum value out of your legal work.
  • Contract Analytics Dashboard
  • Create custom contract templates
  • Import third-party contracts
  • Redline using Microsoft Word Plugin
  • AI-enabled smart suggestions
  • Obligation management
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Want to know how Aavenir solutions can streamline source-to-pay for your organization?