How much does Agiloft contract management software cost?

If you’re considering Agiloft as your CLM solution, this is one of the first questions you’ll likely ask. The answer isn’t straightforward—Agiloft doesn’t list its pricing publicly, and costs can vary widely depending on your company’s size, contract volume, and integration needs.

In this blog, we break down what you need to know about Agiloft pricing, including estimated costs, key pricing variables, potential hidden fees, user feedback, and pros and cons. 

We’ve also included a comparison of affordable Agiloft alternatives to help you choose the best-fit CLM solution for your business. Let’s get started.

What is Agiloft? A Quick Look at the CLM Solution

Agiloft is a data-centric Contract Lifecycle Management (CLM) platform designed to streamline and automate every stage of the contract management process using AI. Built for complex enterprise environments, Agiloft helps organizations turn critical contract information into actionable insights—enhancing visibility, reducing risk, and improving operational efficiency.

Agiloft serves a wide range of industries, including healthcare, legal, procurement, pharmaceuticals, technology, and manufacturing. The platform supports cross-functional teams with powerful capabilities such as:

• Real-time Dashboards: Monitor contract statuses, risks, and key metrics at a glance for smarter decision-making.
• Workflow Designer: Customize and automate approval workflows without coding to match internal processes.
• Automated Reporting: Generate compliance and performance reports with minimal effort.
• Advanced Search: Quickly locate clauses, terms, or obligations across thousands of contracts.
• Obligation Management: Stay on top of contract commitments with proactive, automated tracking and alerts.

Who Uses Agiloft? Ideal Customers and Use Cases

Agiloft is built for large and mid-sized organizations that deal with complex contracts across departments. It’s especially useful for teams that need to manage high volumes of contracts, ensure compliance, and reduce legal and operational risks.

Here are the core user groups Agiloft serves:

• Legal Teams: Use Agiloft to automate contract drafting, manage clause libraries, and reduce time spent on reviews and approvals. It helps them track obligations and ensure contracts stay compliant.
• Procurement Teams: Rely on Agiloft to standardize vendor contracts, enforce approval workflows, and keep a close eye on renewal deadlines and vendor performance.
• Sales Teams: Use the platform to speed up contract turnaround times, collaborate with legal for redlining, and manage customer agreements more efficiently.
• Finance Teams: Leverage Agiloft to gain visibility into contract terms that impact cash flow, revenue recognition, and financial risk.
• IT and Compliance Teams: Ensure contracts meet regulatory standards, manage user permissions, and integrate CLM seamlessly into the broader tech stack.

Just like Agiloft, there’s another contract management platform—Aavenir Contractflow. Built with AI at its core, Aavenir helps organizations gain full control and visibility over their agreements. It’s an excellent alternative for mid-sized businesses and enterprises that want to automate their CLM processes without the complexity of traditional tools.

Now that we’ve covered what Agiloft is and who it's best suited for, let’s address the next big question: How much does Agiloft CLM cost?

Agiloft Pricing Plans Explained: What You Get

As an enterprise-grade contract lifecycle management software, Agiloft is priced on the premium end. While the platform’s pricing is not publicly available, Vendr states that the average Agiloft buyer pays $68,121 per year for the platform.

The platform offers custom pricing based on your business's needs, including the number of users, features, and any required integrations.

Here’s a table providing a breakdown of Agiloft’s costs. We have also compared Agiloft with Aavenir Contractflow, a smart and affordable alternative. This will give you a better idea of which one offers more value for your budget.

Now that you have a better understanding of how Agiloft’s pricing works, let’s take a look at what real users are saying about the platform. Their reviews and feedback will give us insight into how contract management software pricing and overall value are perceived in real-world use.

What Real Users Say: Reviews & Feedback on Agiloft’s Value

When it comes to choosing a CLM platform, user experience matters just as much as features and pricing. Here are the positive and critical reviews of Agiloft, as mentioned on G2 and Gartner Peer Insights:

Positive Reviews of Agiloft

Critical Reviews of Agiloft

These user reviews highlight Agiloft’s strengths and weaknesses. Now, to help you make a well-rounded decision, let’s take a closer look at the key pros and cons of using Agiloft.

Is Agiloft Worth It? Pros and Cons to Know Before You Buy

Agiloft is a smart, automation-focused contract lifecycle management software. However, like any other platform, it has its own trade-offs. Let’s discuss the pros and cons of Agiloft, based on user experiences and feedback.

Pros of Agiloft

• Tailored Implementation: Implementation support is highly responsive, with teams going the extra mile to understand and configure the system to business needs.
• User-Friendly Interface: Once set up, the platform is intuitive, making contract management tasks faster and more efficient.
• No-Code Customization: The no-code functionality allows teams to easily configure CLM workflows and fields without IT dependency.
• Powerful Reporting Tools: Users can create custom reports independently without waiting for developer support.
• Smooth Integration: Easily integrates with customer information systems to streamline internal workflows and improve customer interactions.
• Comprehensive CLM Features: Acts as a complete contract hub—supports clause libraries, version comparisons, template generation, and centralized storage.

Cons of Agiloft

• Steep Learning Curve: The initial setup can be overwhelming due to the platform’s numerous features and configuration options.
• Lack of Centralized Amendment View: Amendments are stored as separate records, making it harder to view all current terms in one place.
• Complex Report Configuration: Although reporting is flexible, setup requires advanced users, and the visuals are basic without external tools.
• Challenging Legacy Data Import: Importing old contracts requires cleanup beforehand, and the AI tool still needs manual review for accuracy.
• Delayed Updates for EU Users: European customers may experience delayed access to new features compared to US users.

In summary, while Agiloft offers powerful features and flexibility, it may not be the right fit for every organization, especially those with limited budgets, small teams, or a need for rapid implementation.

If you're looking for a contract management solution that’s more affordable and easier to get started with, the following section highlights three great alternatives to consider.

3 Affordable Agiloft Alternatives for Cost-Conscious Buyers

If Agiloft’s pricing or setup doesn’t meet your needs, there are more affordable options available. Platforms like Aavenir Contractflow, DocuSign CLM, and SpotDraft offer transparent pricing and faster implementation, making them ideal for cost-conscious buyers.

Here’s a head-to-head comparison showcasing how these Agiloft alternatives compare in terms of price and value.

Cut Contracting Costs by 30% With Aavenir Contractflow

Agiloft is a powerful CLM tool, but it comes with an expensive price tag. Between custom pricing, extra charges for integrations and implementation, and the time it takes to get up and running, the total cost can add up fast. For many mid-sized businesses and even larger teams trying to stay lean, it’s just not the most practical option.

That’s where Aavenir Contractflow steps in.

Aavenir Contractflow delivers the same enterprise-grade power—minus the enterprise-level complexity and cost. With transparent pricing, fast deployment, and AI-powered automation, it’s designed to help you do more with less.

• Clear, flexible pricing – No surprise fees. You only pay for what you need.
• Quick time-to-value – Prebuilt templates and workflows help you go live faster.
• AI assistant (Avy) – Speeds up clause creation, redlining, and obligation tracking.
• Built for business users – No-code setup means legal, procurement, and finance teams can manage workflows without IT.
• Real results – Users report 80% faster contract cycles and major reductions in legal and vendor-related risks.

If Agiloft feels too complex or too costly, Aavenir Contractflow gives you the control and visibility you need—without draining your time or budget. Want to know more? Book a demo with the Aavenir team today.

Frequently Asked Questions on Agiloft Pricing

Is Juro the right fit for your contract management needs—or just another tool with hidden costs?

For legal, procurement, and operations teams looking to streamline contract workflows, Juro offers a sleek, all-in-one contract automation platform. But with a custom pricing model and limited public details, it’s not always clear what you’re paying for, or if it’s worth it.

In this blog, we’ll break down Juro pricing— its structure, what each plan includes, and what real users are saying. You’ll get a clear view of the pros, cons, and overall value of Juro, along with more affordable alternatives that deliver similar features, without stretching your budget. Let’s get started.

A Brief Overview of Juro

Juro is an intelligent contract automation platform built to automate and streamline the entire contracting process. It helps legal teams stay in control while enabling sales, procurement, HR, and operations teams to collaborate efficiently across every contract stage.

Some of the key features of Juro include:

• Create: Generate contracts quickly from anywhere using self-serve templates, clause libraries, and smart intake forms.
• Extract: Automatically pull key contract data—like dates, parties, values, and obligations—into a structured, searchable format.
• Review: Collaborate in real time with internal teams and external stakeholders. Edit, comment, and negotiate directly within the platform.
• Sign: Use built-in electronic signature functionality to complete agreements securely and legally without switching tools.
• Report: Build custom dashboards to track contract status, performance metrics, and key deadlines across your portfolio.

With Juro AI, users can accelerate contract tasks by up to 10x—making it a powerful all-in-one solution for fast, efficient contract management.

Who Is Juro Built For?

Juro is designed for legal and business teams in mid-to-large enterprises that need a faster, more collaborative way to manage contracts. Here’s how different teams use it:

• Legal Teams: To create, review, and manage contracts efficiently without relying on multiple tools.
• Sales Teams: To speed up contract turnaround and close deals faster with self-serve templates.
• HR Teams: To automate employment contracts and onboarding documents.
• Procurement Teams: To manage vendor agreements and ensure compliance.
• Operations Teams: To track contract performance and stay ahead of renewals.

Juro is especially popular with teams in tech, SaaS, finance, and retail sectors looking for scalable contract management tools. Additionally, Aavenir Contractflow is another contract lifecycle management solution and an excellent Juro alternative that caters to enterprises looking for contract automation.

Now that we’ve discussed who Juro is for, let’s answer the big question: How much does Juro cost?

Juro Pricing Plans Explained: What You Get at Each Tier

As an enterprise-grade CLM solution, Juro falls on the premium end. While exact pricing isn’t publicly listed, Vendr data states that an average Juro buyer pays USD 34,500 per year.

The platform offers custom quotes based on several factors, including:

• The number of contracts your team manages
• Types of contracts (e.g., sales, vendor, employment)
• Required features and automation capabilities
• Integrations with Salesforce, HubSpot, or Slack

To get an accurate estimate, you can request a custom quote via Juro’s pricing page.

The table below provides a pricing breakdown of Juro, along with a comparison to Aavenir Contractflow—a cost-effective alternative offering similar features at a lower price point.

Aspects
Pricing Plans	Custom Pricing	Tier-Based Pricing
Cost	$$$	$$
Free Trial	❌	✔️
Implementation Cost	Extra	Included
Support Cost	Included	Included
Integration Cost	Extra	Included

This contract management software pricing breakdown gives a general idea of what to expect when considering Juro for your CLM needs. But what exactly is a custom pricing plan made of? The coming section answers this question.

How Juro Builds Your Custom Plan

Juro’s custom pricing plan builder considers factors like contract volume, contract types, features, and integrations to create quotations.

• Contract Volume: How many contracts you process each month.
• Contract Types: The kinds of contracts you manage (NDAs, MSAs, SOWs, etc.).
• AI Features: Whether you need tools like AI Extract, AI Draft, or AI Review.
• Integrations: The systems you want Juro to connect with (like Salesforce, HubSpot, or Workday).

All plans include unlimited users, templates, and workflows—so you’re only paying for what your team actually needs to run contract operations.

These are all the factors that contribute to Juro’s pricing. However, are you wondering how Juro’s current users feel about its pricing and value? Let’s take a look at what they’re saying.

Is Juro Worth It? What Real Users Say About Pricing and Value

Is Juro worth the price?

If you have the same question, here’s what actual users have to say. Below are a few reviews from platforms like G2 and Gartner Peer Insights. These reviews highlight how users perceive Juro’s pricing and value.

Positive Reviews of Juro

Critical Reviews of Juro

While user reviews offer insights into Juro’s pricing and overall value, it’s equally important to weigh its strengths and limitations. Let’s take a closer look at the pros and cons of Juro before making a final decision.

Juro Pros and Cons: What to Know Before You Buy

Before you decide whether or not Juro is the right contract management software for you, it’s important to evaluate its benefits and shortcomings. Here are the key pros and cons of Juro based on user experiences shared on G2:

Pros of Juro

• Juro is intuitive and easy to navigate, reducing time spent on admin tasks and minimizing the risk of manual errors.
• All contracts and documents can be stored in one place, making it easy for teams to access, manage, and stay organized.
• The platform evolves regularly, with new features and enhancements that add value over time.
• Tools like AI Extract and Juro Assistant help users instantly analyze contracts and highlight key terms based on custom review parameters.
• Juro’s implementation team provides hands-on customer support for setting up templates, contract workflows, and a structured contract repository.

Cons of Juro

• Navigating workflows takes some time, especially during the initial adoption phase.
• Some contract processes may feel unclear or complex, depending on how an organization’s contractual workflows are configured.
• Third-party stakeholders often prefer working in Word and may hesitate to use a platform like Juro during contract negotiations.
• Juro allows setting one-time renewal reminders but lacks automated recurring reminders for contracts with annual or multi-term renewal cycles.

While Juro offers a strong set of features, it's important to consider whether its price and limitations align with your needs. If you are looking for alternative contract management tools, we have you covered.

The coming section highlights three affordable—yet equally capable—alternatives to Juro.

Top 3 Juro Alternatives That Offer More Value for Less

Aavenir Contractflow, Contractbook, and DocuSign CLM are three budget-friendly alternatives to Juro. Here’s how they compare in terms of pricing and overall value:

Cut Contract Management Costs by 30% With Aavenir Contractflow

Juro can be costly—especially for SMBs and growing enterprises just starting their contract automation journey. If you’re looking for a more affordable contract management platform with powerful features and better results, it’s time to consider Aavenir Contractflow.

Aavenir Contractflow delivers everything you need—AI-powered automation, fast implementation, real-time collaboration, and compliance tracking—at a fraction of the cost.

With measurable outcomes like:

• 5X better contract visibility
• 80% faster contract cycles
• 90% reduction in penalties and fines
• 2X increase in Customer Satisfaction Score (CSAT)
• 45% performance and SLA improvement
• 32% reduction in revenue leakage

Aavenir helps legal, procurement, and finance teams streamline workflows, reduce manual work, and cut costs—while staying compliant and in control.

Why overpay for contract management? Make the smarter switch with Aavenir Contractflow. Book a demo today to see Aavenir in action.

Frequently Asked Questions on Juro Pricing

Are you struggling with never-ending email chains, missed deadlines, and scattered contracts? Many organizations face these challenges in managing their contracts, often resulting in missed deadlines, chaotic workflows, and overlooked renewals.

As per KPMG International, businesses can lose as much as 40% of a contract’s value due to inefficiencies in contract management processes. A well-structured contract management workflow can turn this chaos into order, ensuring every agreement is tracked, reviewed, and executed seamlessly.

Whether you're managing hundreds or thousands of contracts, client agreements, vendor contracts, or procurement deals, our comprehensive guide will empower you to build a robust contract workflow tailored to your organization's needs. Let’s get started.

What is a Contract Management Workflow?

A contract workflow is a structured process that a contract follows throughout its lifecycle—from creation and review to execution and tracking. It defines the key stages and actions needed to efficiently draft, review, approve, and finalize agreements.

You can define workflows for each step of the process—from authoring to negotiation and approvals to execution and renewal or termination. The entire contract workflow requires coordinating the stages with multiple stakeholders. These stakeholders can belong to different work areas like legal, sales, procurement, operations, compliance, and finance.

To manage contract workflows, you must clearly understand the different stages involved in the contract lifecycle. Additionally, pay attention to the roles and responsibilities of the stakeholders involved.

Now that you understand contract workflows, let’s examine the essential steps involved in building and managing an effective contract workflow.

What are the Essential Steps of Contract Workflow?

A well-defined contract workflow ensures that every contract moves smoothly from creation to completion without delays or confusion. Here are the essential steps that structure an effective contract workflow:

1. Contract Request and Intake

The first step of the contract lifecycle management process is to request a contract. This initial step comprises identifying the parties involved, outlining the scope of work, and mentioning payment terms and other relevant terms and conditions. If you have any existing contract templates, you can use them to draft contracts instead of creating them from scratch.

2. Contract Drafting

After the contract request is approved, contract writers prepare the first draft based on the information provided. Sometimes, a workflow can automate the creation of contracts like NDAs.

3. Contract Review

Once the contract is drafted, it is circulated among stakeholders from departments like legal, finance, operations, and compliance for a thorough review. This step ensures that the contract aligns with the organization’s specific objectives, meets stakeholders’ interests, and adheres to applicable laws and regulations.

4. Contract Negotiation

Stakeholders and parties involved discuss and modify the contract terms to reach a mutually beneficial agreement. An effective contract negotiation balances the interests of both the organization and the counterparty, ensuring a fair, favorable, and enforceable contract.

5. Contract Approval & Execution

After all parties agree on the decided terms, the finalized contract is recirculated to relevant stakeholders for final approval and signature. Most of the organizations include their legal team in the final review. After approval, the contract proceeds to the execution stage, where authorized representatives formally sign the document, making it legally binding.

6. Contract Storage 

The executed contract is stored in a centralized repository, offering easy access and retrieval. Using advanced contract management software, such as Aavenir's AI-powered contract repository software, ensures secure storage while facilitating ongoing monitoring and management throughout the contract's lifecycle.

7. Obligation & Compliance Management 

Managing contractual obligations and ensuring compliance are important aspects of effective contract management. Utilizing specialized contractual obligation software can enhance this entire process. CLM tools like Aavenir assist in auto-tracking obligations, mitigating risks, avoiding potential disputes, and maintaining business relationships. 

8. Audit & Reporting 

Regular audits and reports will give detailed insights into contract performance and compliance. This step helps identify areas for improvement, track contract management KPIs, and ensure transparency and accountability in contract management processes.

9. Amendments 

Modifications may be necessary during the contract's lifecycle due to changing business objectives and legal frameworks. A structured amendment process ensures that all changes are documented, agreed upon, and compliant with original contract terms.

10. Contract Renewal or Termination

As the contract is about to end, one must decide whether to renew or terminate the agreement. This step must be managed proactively to ensure that renewals are negotiated promptly or terminations are handled smoothly, maintaining business continuity.

A clear contract workflow ensures every contract moves smoothly from request to execution and beyond, minimizing risks and delays. Once these steps are in place, let’s explore the top benefits businesses can experience by optimizing their contract workflows.

Top 5 Benefits of Optimized Contract Workflows

Optimizing your contract management workflow can transform how your business handles agreements. Below are the top five benefits you can expect from a well-structured workflow:

1. Eliminates Bottlenecks

A well-structured contract workflow reduces manual errors and ensures each stage of the contract lifecycle, ranging from creation and approval to monitoring progress. Organizations can avoid confusion and delays by clearly defining roles, responsibilities, and processes. This clarity allows teams to focus on strategic activities that drive business growth. 

2. Speeds Up Contract Creation

Utilizing manual processes leads to inefficiencies, from finding stakeholders to updating spreadsheets. An optimized contract management workflow overtakes these repetitive tasks.

This ensures that each party involved knows their responsibilities at each step. Additionally, it lessens delays, reduces human errors, and helps your team focus on important initiatives rather than being tangled in administrative work. 

3. Improves Contract Turnaround Time 

Contract TAT is one of the most important factors in closing a deal. Organizations can reduce the time required to prepare, review, and approve contracts by automating contract management workflows.

This time-saving approach ensures that contracts are sent to the appropriate stakeholders for review and approval. Last but not least, it also helps the sales team close deals quickly while improving their overall productivity. 

4. Reduces Operational Costs 

Streamlined workflows decrease the dependency on manual labor, significantly reducing administrative expenses. Contract management tools reduce the need for extensive human intervention in routine tasks, lowering labor costs. Additionally, minimizing errors and delays through automation contributes to cost savings and improves overall resource allocation. 

5. Enhances Contract Compliance 

Contracts are the very foundation of a business relationship. Any mistake in tracking contract obligations and compliance could lead to financial penalties or legal disputes. Preparing a robust contract management workflow ensures the use of pre-approved clauses, proper documentation, and thorough reviews. This structured process helps organizations maintain compliance and reduces the risk of errors that could impact business operations.

While optimized workflows bring speed and efficiency, many businesses still face hurdles. Here are the most common contract workflow challenges.

What are the 5 Common Contract Workflow Challenges? 

Effective contract management workflow management is crucial for organizational success, yet several common challenges can hinder this process. These challenges are:

1. Manual and Inefficient Processes

Using traditional contract management methods like spreadsheets and email might lead to errors, delays, and increased administrative burdens. These manual processes often result in miscommunication among stakeholders, affecting the efficiency of contract management.

2. Lack of Standardization

The absence of standardized templates and clauses results in inconsistency in contract language, leading to misunderstandings and increased legal risks. It also becomes difficult to enforce terms consistently, complicating the contract review and approval process.

3. Poor Visibility and Tracking

Contracts are often stored across various departments, making them hard to track. Without a centralized system, monitoring key terms, obligations, and deadlines becomes challenging, increasing the risk of missed opportunities. This poor visibility might lead to unintentional renewals or expirations, affecting business relationships and financial outcomes.

4. Compliance and Legal Risks

Inadequate monitoring of contractual obligations might result in non-compliance and legal disputes, harming the organization's reputation. Organizations must ensure that all contracts fulfill legal and regulatory requirements. Doing so will help you avoid breaches and the associated consequences.

5. Lack of Integration with Other Business Systems

Disconnected business apps like CRM, HRMS, and ERPs lead to bottlenecks in contract workflows. Without seamless integration and proper communication among the departments, there are higher chances of duplicate data entry and miscommunication, making it harder to manage contracts efficiently across departments.

Now that you know the key challenges in contractual workflows, let’s explore best practices to overcome them and streamline your contract workflows.

8 Best Practices to Streamline Contract Workflows

Streamlining contract workflows is essential for enhancing efficiency, reducing errors, and ensuring compliance within an organization. Here are eight best practices to optimize your contract management processes:

1. Use CLM Software for Workflow Automation

Implementing CLM software automates repetitive tasks, reduces manual errors, and accelerates the contract lifecycle. Contract management workflow automation ensures that contracts move seamlessly through each stage, from creation to execution. With solutions like Aavenir CLM, you also gain the advantage of AI-based contract data extraction, automated obligation tracking, and customized approval workflows.

2. Identify the Stakeholders and Define their Roles

Before creating a contract workflow, you must recognize the stakeholders involved in the entire contract management process. Once done, ensure to define their specific roles and responsibilities to avoid any confusion and delays. 

Here are some questions you need to answer:

• Who holds ownership of the contract templates?
• Who is responsible for creating contracts using those templates?
• Who approves contracts before their distribution?
• Who handles the negotiation of contracts?
• Who is authorized to sign contracts?
• Who manages contract tracking and oversees renewals?

Clearly defining these roles and responsibilities will help prevent contracts from being sent to the wrong team or function, avoiding delays in the process. Once these roles are assigned, you can move on to the next step in establishing an efficient contract workflow.

3. Define the Workflow Process

After identifying the stakeholders, it is time to map out the entire contract workflow from creation to termination. This involves detailing every stage of the entire process and the associated tasks. A well-designed workflow eliminates inefficiencies and bottlenecks, enabling targeted improvements.

The key stages of a contract workflow include drafting, review, approval, execution through electronic signatures, performance monitoring, amendments, and renewals/terminations. Mapping out the stages will provide a clear roadmap and ensure every phase is handled systematically and efficiently.

4. Standardize Contract Template and Terms

Ensure standardized contract templates and terms for maintaining consistency and accuracy in contract creation. Having a pre-defined template enables organizations to create contracts quickly while ensuring all necessary terms are included. 

You can create your customized template or opt for contract authoring software to help you create the same. With Aavenir, you can easily create a contract without worrying about contacting an external stakeholder.

After standardizing contract templates, it is time to define clauses to be added to the contract when needed. Defining contract templates and clauses streamlines contract creation, minimizes errors, and ensures compliance with legal requirements and best practices.

5. Establish an Approval Workflow

Implementing a clear approval workflow is critical to ensuring that every contract is thoroughly vetted before finalization. This structured approach minimizes delays and maintains compliance with organizational policies.

Key elements of an approval workflow are:

• Clear Approval Steps: Establish a clear sequence of approvals needed, from the initial draft to final sign-off.
• Role-Based Access: Ensure only authorized individuals can approve specific contract types according to their roles and responsibilities.
• Automated Notifications: Set up systems that automatically alert stakeholders when their approval is required, minimizing delays and ensuring timely processing.

By setting up an approval workflow, you can ensure that all necessary parties review and approve the contract before it is finalized.

6. Use eSignatures for Quick Processing

The most time-consuming aspect of contract management is getting contracts signed by all the parties. Traditional contract signing methods like fax and email are slow and prone to errors and delays. To avoid these issues, opt for Electronic signatures (eSignatures). 

Advantages of eSignatures:

• Speed: Sign and execute contracts within minutes rather than days or weeks.
• Convenience: Parties can sign documents from anywhere, eliminating the need for physical presence.
• Security: eSignatures provide enhanced security features, such as audit trails ensuring the integrity of the signed documents.
• Cost Savings: Reduces the costs associated with printing, mailing, and storing physical documents.

Using eSignatures in the contract workflow speeds up the signing process and enhances overall efficiency. By terminating manual signatures, organizations can focus more on strategic tasks and less on administrative burdens. 

7. Test and Optimize the Workflow Process

Before implementing the contract workflow process, it is essential to test it thoroughly to identify any issues or inefficiencies that need to be addressed. This helps ensure the workflow process is effective and efficient and meets the business's needs.

• Conduct a Pilot Test: Select a small group of stakeholders to test the workflow on a limited number of contracts, identifying any issues or errors.
• Get Feedback: Collect input from all pilot test participants to pinpoint areas for improvement and ensure the workflow meets stakeholder needs.
• Make Necessary Adjustments: Based on feedback, adjust the workflow process and templates to enhance efficiency and usability for all stakeholders.
• Conduct a Full-Scale Test: After adjustments, perform a full-scale test of the workflow to uncover any additional issues before system deployment.
• Improve the Workflow Process: Based on full-scale test results, refine the workflow and templates as needed, ensuring all stakeholders are comfortable with the new system and clear on their roles. 

8. Train Employees on the Workflow and Software Tools

The last but one of the most important steps is to train employees on the ways to use the contract management software and follow the workflow process. Once you have trained your employees, they will know their roles and responsibilities in the contract management process. 

Here are some of the most effective strategies to train your employees as listed below:

• Create a Training Plan: Develop a training plan that focuses on the training objectives, covered topics, and training timeline. 
• Use Multiple Training Methods: Use different training methods such as online tutorials, classroom training, and one-on-one coaching.
• Offer Hands-on Training: Allow your employees to practice using the software in a real-world setting to become proficient in it.
• Provide Ongoing Support: Ensure that your employees have access to ongoing support and resources, such as user manuals and online forums.

By following these best practices, businesses can significantly improve efficiency and accuracy. Now, let’s see how Aavenir can help optimize your contract management workflow.

Speed Up Your CLM Cycles by 80% With Aavenir 

It is important to choose the right CLM platform to streamline your contract management workflow. Aavenir is one of the best contract lifecycle management solutions designed to simplify and automate each stage of your contract management workflow—creation, review, approval, execution, tracking, and renewal.

Aavenir’s AI-powered contract intelligence solution automates reminders and improves real-time collaboration—helping eliminate manual errors and accelerate contract cycles. Notably, according to Gartner Peer Insights, Aavenir Contractflow has received positive feedback, with a 4.7 out of 5 rating in Service & Support and a 4.3 in Integration & Deployment.

Whether you're managing a handful of contracts or scaling to thousands, Aavenir makes the process more transparent, compliant, and efficient, helping businesses get 5X better visibility over contracts. To learn more about Aavenir’s capabilities, book a demo and transform your contract management processes.

Frequently Asked Questions

Contracts are strategic documents that are the backbone of nearly every business relationship. Whether it’s vendor contracts or employee agreements, these legal documents outline obligations, set expectations, and safeguard organizational interests. However, many companies inadvertently put themselves at considerable risk by ignoring proper contract management and oversight.

As we look ahead to 2025, organizations feel greater pressure to ensure their contracts are compliant due to shifting regulations, increased complexity, and a rising volume of contracts.

This detailed guide delves into the importance of contract audits in business operations, helping professionals assess their organization's need for one and offering practical insights on how to implement effective contract audit processes.

What is a Contract Audit?

A contract audit thoroughly reviews and evaluates a company's agreements. It ensures compliance with regulations, highlights potential issues, streamlines financial aspects, and facilitates smooth operations. This isn’t just a quick review of select contracts; a contract audit encompasses a thorough examination of all agreements, not just random fragments.

Different types of Contract Audits

Contract audits come in various forms, each serving specific business objectives:

1. Compliance Audits: The focus is on ensuring contracts adhere to relevant laws, regulations, and internal policies.
2. Financial Audits: Examine contracts for potential revenue loss, cost savings opportunities, and obligation management.
3. Performance Audits: Evaluate whether contracts meet their intended business objectives and deliver expected value.
4. Risk Audits: Identify potential legal, operational, and financial risks within contract terms and conditions.
5. Process Audits: Review contract management workflows to identify inefficiencies and improvement opportunities.

What is a Contract Review?

A contract review is the process of carefully examining an individual contract to ensure its terms, conditions, and obligations are clear, fair, and legally sound. It typically occurs before signing an agreement to identify potential risks, ambiguities, or unfavorable clauses. Contract reviews help businesses ensure compliance, protect their interests, and negotiate better terms. Unlike a contract audit, which evaluates an entire portfolio of contracts, a contract review focuses on a single agreement at a time.

Contract Review vs. Contract Audit

While these terms are sometimes used interchangeably, they represent different processes:

Signs Your Business Needs a Contract Audit in 2025

As businesses grow, contracts can often accumulate quickly without proper management systems. Here are some signs that your organization might benefit from a contract audit:

1. Decentralized Contract Storage

One of the biggest issues organizations face is not having a centralized contract repository. When contracts are scattered across shared drives, email inboxes, local computers, and physical file cabinets, visibility becomes virtually impossible.

Consider these scenarios:

• Your legal team spends hours searching for contracts when questions arise
• Different departments maintain separate contract storage systems
• You're unsure of exactly how many active contracts your organization has
• Accessing historical contract information requires contacting multiple stakeholders

This fragmentation creates significant blind spots in contract management, making it challenging to track obligations, identify risks, or leverage contract data for strategic decision-making.

2. Recurring Compliance Issues

In 2025's complex regulatory environment, compliance requirements are constantly evolving. Organizations struggling with:

• Frequent regulatory violations related to contract terms
• Difficulty tracking industry-specific compliance requirements
• Inconsistent contract language across similar agreements
• Challenges in demonstrating compliance during audits or examinations

These issues often signal the need for a systematic contract audit to identify compliance gaps and implement standardized approaches to regulatory adherence.

3. Missed Renewals and Auto-Renewal Pitfalls

Contract lifecycle management challenges frequently manifest in problematic renewal scenarios:

• Services continue after the intended termination dates
• Auto-renewals trigger unexpectedly, resulting in unwanted commitments
• Renewal negotiation opportunities are missed due to last-minute discoveries
• Favorable terms from previous agreements aren't carried forward

These renewal-related issues create unexpected costs and indicate deeper problems in contract visibility and management.

4. Revenue Leakage

The financial implications of poor contract management can be substantial. Warning signs include:

• Difficulty reconciling contract terms with actual invoicing
• Discovering you're not receiving negotiated discounts or rebates
• Unexpected price increases that don't align with contract terms
• Paying for services or licenses no longer in use

A comprehensive contract audit can uncover these financial discrepancies, potentially recovering significant revenue and preventing future leakage.

5. Overburdened Legal and Procurement Teams

When your legal and procurement professionals are constantly:

• Responding to urgent contract-related questions
• Manually reviewing similar contracts repeatedly
• Spending excessive time on administrative contract tasks
• Unable to focus on strategic initiatives due to contract management demands

These operational inefficiencies indicate systematic contract management issues that a well-structured audit can address.

4 Key Benefits of a Contract Audit

Implementing a comprehensive contract audit delivers numerous benefits that extend far beyond simple compliance:

1. Improved Compliance and Risk Mitigation

A contract audit provides a systematic approach to identifying and addressing compliance gaps and risks. By thoroughly examining your contract portfolio, you can:

• Ensure alignment with current regulatory requirements
• Identify inconsistent or outdated legal language
• Discover missing clauses that expose your organization to risk
• Detect unfavorable terms that could lead to potential disputes
• Identify contracts requiring immediate attention or remediation

This proactive approach to compliance significantly reduces the likelihood of costly legal disputes, regulatory penalties, and reputational damage.

2. Enhanced Supplier and Vendor Relationship Management

Understanding your contractual relationships is essential for effective vendor management. A contract audit helps you:

• Identify strategic vs. non-strategic vendor relationships
• Consolidate vendors providing similar services
• Leverage volume discounts across the organization
• Standardize service level agreements and performance metrics
• Improve negotiation positions with comprehensive contract data

These insights enable more strategic vendor management, transforming transactional relationships into valuable partnerships.

3. Cost Savings and Revenue Optimization

The financial benefits of contract audits are often substantial:

• Identifying and eliminating duplicate services or subscriptions
• Recovering missed discounts, rebates, or incentives
• Optimizing renewal timing to maximize negotiating leverage
• Consolidating contracts to achieve economies of scale
• Standardizing pricing across similar agreements

Organizations frequently discover that the cost savings from a single contract audit far exceed the investment in the audit process.

4. Operational Efficiency Through Process Optimization

Beyond financial benefits, contract audits reveal opportunities to streamline operations:

• Standardizing contract templates and approval workflows
• Identifying bottlenecks in contract processes
• Establishing clear roles and responsibilities for contract management
• Creating consistent approaches to contract lifecycle management
• Implementing automation for routine contract tasks

These efficiency gains reduce administrative burdens while improving contract quality and consistency.

How to Conduct a Contract Audit: A Step-by-Step Guide

Implementing a successful contract audit requires a structured approach. Here's a comprehensive framework to guide your process:

Step 1: Gather and Centralize All Contracts

The foundation of any effective contract audit is comprehensive visibility. Begin by:

• Conducting a thorough search across all departments and storage locations
• Implementing a centralized contract repository (ideally cloud-based)
• Capturing key metadata for each contract (parties, dates, value, type)
• Scanning physical documents for digital access
• Establishing protocols for adding new contracts to the repository

While potentially time-consuming, this centralization effort provides the essential foundation for all subsequent audit activities.

Step 2: Categorize and Prioritize Based on Risk and Value

Not all contracts carry equal importance. Develop a prioritization framework considering:

• Contract value (financial impact)
• Strategic importance (business criticality)
• Risk profile (potential legal or operational exposure)
• Complexity (number of variables and stakeholders)
• Renewal timing (proximity of decision points)

This categorization enables you to focus initial audit efforts on high-impact agreements while establishing a roadmap for comprehensive coverage.

Step 3: Review for Compliance, Financial Risks, and Efficiency Gaps

With contracts prioritized, conduct systematic reviews focusing on:

Compliance Analysis:

• Regulatory requirements specific to your industry
• Data protection and privacy provisions
• Intellectual property protections
• Environmental and social responsibility clauses
• Governance and reporting obligations

Financial Review:

• Pricing structures and discount mechanisms
• Payment terms and conditions
• Service level agreements and performance penalties
• Renewal terms and price escalation clauses
• Value capture opportunities and leakage points

Operational Assessment:

• Contract fulfillment processes
• Monitoring and reporting mechanisms
• Internal controls and approval workflows
• Responsibility assignments
• Documentation and record-keeping practices

This multi-dimensional review identifies immediate intervention needs while highlighting systemic improvement opportunities.

Step 4: Identify Automation Opportunities in Contract Workflows

Modern contract management increasingly leverages technology for efficiency and effectiveness. Evaluate opportunities for:

• Automated contract creation and assembly
• AI-powered contract analysis and risk identification
• Workflow automation for approvals and renewals
• Performance monitoring and obligation tracking
• Integration with procurement and financial systems

These automation initiatives can dramatically reduce administrative burdens while improving contract quality and compliance.

Step 5: Establish a Continuous Monitoring Process

Effective contract audits aren't one-time events but ongoing processes. Implement:

• Regular review schedules based on contract priority
• Automated alerts for key dates and milestones
• Performance monitoring against contractual obligations
• Periodic compliance verification
• Continuous improvement mechanisms for contract processes

This sustainable approach ensures that contract management remains proactive rather than reactive.

Role of AI and CLM Software in Contract Auditing

The evolution of contract lifecycle management (CLM) technology has revolutionized the contract audit process. Modern AI-powered CLM platforms offer unprecedented capabilities:

AI-Powered Contract Analysis

Advanced natural language processing algorithms can:

• Review thousands of contracts in a fraction of the time required for manual review
• Identify non-standard clauses and potential risks
• Extract key terms and obligations automatically
• Flag inconsistencies across similar agreements
• Provide risk scores based on contract language analysis

These capabilities dramatically accelerate the audit process while improving accuracy and consistency.

The Impact of AI-Driven Compliance Tracking

Beyond initial audits, AI-powered compliance monitoring provides ongoing value:

• Automated tracking of contractual obligations and deadlines
• Real-time alerts for potential compliance issues
• Continuous monitoring of changing regulatory requirements
• Proactive identification of renewal opportunities
• Data-driven insights for strategic decision-making

This transition from reactive to proactive contract management represents a significant competitive advantage in today's dynamic business environment.

Future Trends in Contract Auditing

As we navigate through 2025, several emerging trends are reshaping the contract audit landscape:

Rising Regulatory Scrutiny

Regulatory requirements continue to evolve at unprecedented rates:

• Expanded data protection regulations beyond GDPR and CCPA
• Increased focus on ESG (Environmental, Social, Governance) commitments
• Supply chain transparency and ethical sourcing requirements
• Industry-specific regulatory frameworks with contract implications
• Cross-border compliance considerations

Organizations with robust contract audit processes are better positioned to adapt to these evolving requirements.

AI-Driven Audits and Predictive Analytics

The next generation of contract audit tools leverages advanced AI capabilities:

• Predictive analytics to identify potential future risks
• Automated contract improvement recommendations
• Natural language generation for contract drafting
• Comparison against industry benchmarks and best practices
• Integration with broader enterprise risk management systems

These capabilities transform contract audits from retrospective reviews to strategic business tools.

Is It Time for Your Business to Conduct a Contract Audit?

As we've explored throughout this guide, contract audits provide essential visibility into one of your organization's most critical assets: your contractual relationships. The benefits extend far beyond simple compliance, offering opportunities for:

• Risk mitigation and enhanced compliance
• Significant cost savings and revenue optimization
• Improved operational efficiency
• Strategic vendor management
• Competitive advantage through proactive contract management

The question isn't whether your organization can afford to conduct a contract audit, but rather whether it can afford not to.

Take the Next Step in Contract Excellence

Ready to unlock the full potential of your contract portfolio? Discover how Aavenir's AI-powered Contract Lifecycle Management platform can streamline your contract audit process, mitigate risks, and drive operational excellence.

Request a personalized demo today to see how our intelligent contract management solutions can transform your contract auditing and management approach.

Frequently Asked Questions

The rise of Artificial Intelligence (AI) in legal and contract management has been nothing short of revolutionary. AI has significantly transformed how legal, procurement, and finance teams operate, from automating tedious tasks to enhancing decision-making.

However, there is often confusion between AI Legal Assistants and AI Assistants for Contract Management. Many professionals mistakenly believe they serve the same function, leading to misconceptions that can hinder AI adoption and slow down digital transformation efforts.

This blog will debunk the myths and highlight the key differences between AI Legal Assistants and AI-powered Contract Management tools, helping enterprises make informed decisions.

How AI Legal Assistants and AI for Contract Management Differ in Functionality

Understanding AI Legal Assistants

AI Legal Assistants are AI-driven tools that support legal professionals by automating research, drafting, and compliance-related tasks. These assistants use natural language processing (NLP) and machine learning to analyze large volumes of legal texts and provide insights that expedite decision-making.

Key Functionalities

• Legal research automation – Analyzing legal texts, statutes, case laws, and regulatory frameworks to provide quick and accurate research insights
• Drafting legal documents – Automating contracts, agreements, and pleadings, reducing manual work for lawyers
• Case law analysis – Extracting relevant precedents for legal cases, helping lawyers strengthen their arguments
• Litigation support – Assisting lawyers with case preparation by summarizing legal documents and identifying key arguments
• Regulatory compliance checks – Identifying potential risks and ensuring adherence to state, federal, and international laws

Who Uses AI Legal Assistants?

• Law firms
• Corporate legal departments
• Compliance teams
• Government agencies

Real-World Use Cases

• A corporate legal team leveraging AI for compliance tracking and regulatory updates, ensuring that all contracts meet legal and industry standards.
• A compliance team using AI-powered tools to scan contracts for non-compliance risks before submission.

Understanding AI Assistants for Contract Management

AI Assistants for Contract Management are specialized AI-powered tools that streamline contract lifecycle management (CLM), improving efficiency, compliance, and risk mitigation. Unlike AI Legal Assistants, which focus on broader legal functions, AI-driven CLM tools are designed to manage contracts throughout their lifecycle —from drafting and negotiation to execution, monitoring, and renewal.

Key Functionalities

• AI-powered contract drafting – Automating contract creation based on templates, pre-approved clauses, and industry best practices
• Contract review and redlining – Identifying discrepancies, obligations, and compliance risks before finalization
• Risk identification and mitigation – Detecting clauses that may lead to disputes or financial risks, ensuring contracts are structured optimally
• Obligation tracking and compliance automation – Ensuring all contractual obligations are met on time through automated alerts and reminders
• Integration with procurement, finance, and sales systems – Connecting contracts with enterprise workflows to improve visibility and efficiency
• AI-powered clause extraction – Automatically identifying key clauses, such as indemnification, payment terms, and force majeure, for quick reference and comparison

Who Benefits from AI Assistants for Contract Management?

• Legal teams
• Procurement professionals
• Finance departments
• Sales teams
• Compliance officers

Real-World Use Cases

• A procurement team using AI to identify risks in supplier contracts before signing, reducing the likelihood of disputes
• A finance team automating contract renewals to avoid missed deadlines and financial penalties
• A sales team using AI-driven contract review tools to speed up deal closures by reducing legal bottlenecks
• A law firm using AI to automate contract drafting and minimize human errors, reducing the time spent on manual document creation by 50%

Common Myths About AI in Legal and Contract Management

Myth #1: AI Legal Assistants and AI for Contract Management are the same.

Fact: AI Legal Assistants support broad legal functions, while AI Contract Management focuses specifically on optimizing the contract lifecycle

Myth #2: AI can replace lawyers and contract managers

Fact: AI enhances efficiency but cannot replace human judgment, negotiation skills, and strategic thinking. AI is a tool that complements legal professionals rather than replacing them

Myth #3: AI works the same across all contract types and industries

Fact: AI tools require customization based on industry-specific regulations, contract structures, and company policies to ensure accurate analysis and compliance

Myth #4: AI-driven contract management is only useful for legal teams

Fact: Procurement, finance, sales, human resource, and compliance teams also benefit significantly from AI-powered contract insights, making contract management a cross-functional effort.

Key Differences Between AI Legal Assistants and AI for Contract Management

AI for Contract Management: A Must-Have for Modern Enterprises

How AI Enhances CLM Efficiency

• Reduces time spent on contract review and approvals, enabling businesses to finalize agreements faster
• Minimizes legal risks by identifying problematic clauses and providing data-driven insights for negotiation
• Ensures compliance with contractual obligations, regulatory requirements, and internal policies
• Improves contract visibility by integrating AI-driven analytics into enterprise workflows

Why AI-Powered CLM Is Essential

• Companies dealing with loads of contracts need automated help to manage complexity and keep things uniform
• AI-driven CLM makes sure contracts match business aims while cutting down on money and rule-breaking risks
• Buying and money teams gain from up-to-the-minute contract insights letting them make smarter choices
• AI-powered contract management speeds up deal cycles and boosts teamwork between legal, sales, and finance departments

The Future of AI in Legal and Contract Management

• Greater AI integration with enterprise systems – AI-driven contract management tools will link up more with procurement, ERP, CRM, and financial systems
• Advanced NLP and contextual AI – Making AI better at grasping contract subtleties, spotting hidden risks, and offering negotiation ideas
• Predictive analytics for risk mitigation – AI-based insights will help companies tackle contract risks before they grow
• AI-powered contract negotiation – Future AI tools will help with live contract negotiations by giving data-backed tips on changing clauses

Synopsis

The difference between AI Legal Assistants and AI-powered Contract Management tools matters a lot to companies that want to boost productivity follow rules, and handle risks better. AI Legal Assistants help with research, court cases, and following regulations. On the other hand, AI for Contract Management changes how businesses deal with contracts making sure they run and spot problems before they happen.

AI-driven CLM solutions like Aavenir offer unparalleled efficiency, compliance, and risk reduction for enterprises looking to streamline their contract management process. Want to see how AI can transform your contract processes? Schedule a demo today!

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