RFP software on ServiceNowOne sourcing event, from request to contract.
RFPflow runs RFIs, RFPs and RFQs on one record. The request comes from ServiceNow SPO, suppliers answer in a portal, AI scores and summarizes the bids, and the award becomes a contract with one click.
AI scoring ranked 4 bids for 3 evaluators on RFP 2026-131. Demo data
A global premium petfood manufacturer, RFPflow on ServiceNow.
Case studyMost RFPs end in an email that says you won. In RFPflow the award drafts the contract, starts onboarding and updates the SPO request, so nothing is typed twice.
How RFP software runs a sourcing event, screen by screen.
A facilities maintenance RFP, followed from the ServiceNow request to the signed award. Every screen is rebuilt in code with demo data.
Start from the request the business already raised.
- Requirements and line items carry over from the SPO sourcing request
- Not on ServiceNow? The request starts in Aavenir instead
- Choose RFI, RFP or RFQ as the event type
Build the event from parts you have already approved.
- Category templates and a reusable question library
- Evaluation criteria, weights and milestones fixed before publishing
- Evaluators, reviewers and approvers each get a role
- Suppliers sign the NDA before confidential files open
- Supplier picks show risk ratings from your TPRM or VRM tool
Suppliers answer the way they already work.
- Portal, email, Word or Excel, in multiple currencies
- Questions go privately to the buyer; shared answers go out as broadcast FAQs
- Drafts, team members and terms acceptance live in the portal
- Milestone changes reach every supplier at once
AI drafts the scores. Your experts make the call.
- Subject matter experts score only the sections assigned to them
- AI auto scores each bid, recommends suppliers and writes the summary
- Bids sit side by side with past contract performance and obligation history
- Scores from offline reviews upload in bulk from Excel
Run another round, and see the savings line by line.
- Multiple pricing rounds in spreadsheet style tables
- Historical benchmarks beside every line
- Savings tracked against the item master
- Best value, lowest cost and top two scenarios compared
Split the award, then start the contract with one click.
- Award by line item, or share one line between suppliers
- Contractflow drafts a contract for each winner
- Winners move to Onboardingflow
- The SPO request and its line items update on award
- 20+ preconfigured reports cover the event
ServiceNow RFP management, inside Sourcing and Procurement Operations.
RFPflow runs as a scoped app on the ServiceNow platform and opens from the SPO workspace. Teams that do not run ServiceNow get the same event, scoring and award.
The event opens from the SPO request, and evaluators sign in with the roles they already have.
Requests start in Aavenir. The supplier portal, AI scoring and award to contract work the same way.
The negotiated rates follow the contract into invoice matching. AP automation
A petfood maker took its RFQs out of email.
A global premium petfood manufacturer runs RFPflow on ServiceNow. Its procurement team describes the change.
We always had to manually create, edit, deliver, organize, and evaluate our RFx process. Aavenir has saved us countless hours of administrative work. … Everything is organized in one place now, and we can respond to suppliers twice as fast.
Global premium petfood maker2xfaster replies to suppliers
Leading mining company25%faster sourcing cycleRFP software questions.
New to running a formal RFP? Start with the guide.
How to create an RFPWhat is RFP software?
RFP software runs requests for information, proposals and quotes in one system. It builds the event, invites suppliers, collects responses, scores them, manages pricing rounds and records the award. RFPflow adds AI scoring and starts the contract from the award.
Can you run an RFP in ServiceNow?
Yes. RFPflow is built on the ServiceNow platform and opens RFIs, RFPs and RFQs from a Sourcing and Procurement Operations (SPO) sourcing request, with requirements and line items prefilled. The award updates the SPO request. Teams not on ServiceNow start the request in Aavenir instead.
How does RFPflow use AI to score bids?
RFPflow auto scores each supplier response, recommends suppliers and writes an evaluation summary. Subject matter experts still score their own sections, and they can accept or change every AI score. The award stays a human decision, recorded in the audit history.
Can suppliers respond to an RFP in Excel?
Yes. Suppliers answer in the RFPflow supplier portal, by email, or by uploading Word and Excel templates, and they can price in multiple currencies. Private questions go to the buyer, and answers that matter to every bidder go out as broadcast FAQs.
What is a split award in RFPflow?
A split award gives different line items, or shares of one line item, to more than one supplier. RFPflow compares split award, best value, lowest cost and top two scenarios, then drafts a contract for each winning supplier with one click.
Bring a recent RFP to the demo.
In a 30 minute session we walk your event through RFPflow, from the sourcing request to the award and the contract.
4.3★★★★★on G2
4.6★★★★★Gartner Peer Insights