Let’s say, you currently get all your invoices from multiple mediums, e.g. via emails to business, over your portal or even in physical forms. Currently you would have to collate these invoices to central repository, probably copy a few relevant fields into your ERPs and then dump the invoices (after scanning the physical copies) into a file folder for some soul to find it, if and when it is required – Good luck with that!
However, with Aavenir AP Automation solution, you can ask all your vendors to simply email the invoices to one common email address, i.e. invoices@<yourdomain>.com. That’s it! This solution would take care of the rest and create entries into database with all the information that you need from invoices – not just 1,2 or 5 fields – all 50 of them!
Alternatively, let’s say you receive physical invoices and you want to capture those as well. You can use Aavenir Mobile App that would allow you to take the picture of the invoice and within seconds, Aavenir will extract the data for you and present you on the mobile for you to validate and submit! Once the data is in database, you can copy the data to GRN or invoicing document in ERP – whatever your process would need. Aavenir Mobile app is being released in upcoming product release.
Aavenir AP Automation is a useful tool for spend analysis. For retrospective analysis of your past invoices, Aavenir solution would extract invoice data elements from the invoices that are stored in a file folder and provide the data in a format that allows your analytics tool to analyze.